5 handy mobile Dropbox features you need to try - smithnestandmand

If you're a stickler for keeping your receipts, Dropbox just became your new best acquaintance. The modish version of the popular file-syncing app can nowadays scan documents, including gross, and quickly upload them to your Dropbox account.

Simply that's non all the new Dropbox can do. You can besides create Microsoft Power documents directly inside Dropbox, or trade comments astir a file with your fellow collaborators. And don't forget such oldie-just-goodie features like keeping a Dropbox file "offline" Oregon securing the Dropbox app with a passcode.

1. Glance over documents from the camera

Plenty of third-party mobile scanning apps will snap a photo of a document OR a receipt, convert it to a PDF, and upload the filing cabinet to Dropbox. With the in style version of Dropbox, though, the app will finally execute the document-scanning whoremonger itself.

Ben Patterson

Once you've scanned a document with the Dropbox app, you can pasture the image, hyperkinetic syndrome a filter, or stable gear on more pages.

Just tap the big "+" button at the bottom of the Dropbox interface, tap CAT scan Document, aim your phone's camera, and wait until the blue precis fits snugly around the edges of the written document.

Once you solicit the shutter release, you'll have the chance to rotate the scan, change the filter (options include black-and-white, "whiteboard," and original), trim the scan, or add a scan on a new page in the same PDF. Tap the Arrange lozenge to modify the rescript of the pages.

When you're ready to upload, tap the Side by side button, figure the file, pick a location and file case (either PDF Oregon PNG), then tip Save.

You can also look within your Dropbox-created scans, but only when you're a Dropbox Business substance abuser—and at $12.50 per drug user, per month, with a five-drug user minimum, that's a pretty expensive proposition. (It's worth noting that Google Drive testament search within your files, including scanned documents and receipts, for free.)

Banknote: As of this writing, only the iOS version has the document scanning feature article, simply the Android version will plausibly learn the trick in the approach future.

2. Create and edit Word, PowerPoint, and Excel files

No need to manually switch apps when dealing with Microsoft Office files in Dropbox. With the latest Dropbox update, you can start working in Give-and-take, PowerPoint, or Excel in a single tap.

Ben Patterson

The fashionable version of Dropbox makes IT user-friendly to produce Office documents directly within the app.

Read/write head back to the handy "+" button, tap IT, select Create operating theatre Upload Indian file, then pick an Office app. You'll then suffer the chance to pick a name and a relieve emplacemen inside your Dropbox account. Bu Create, and you'll be whisked off to your chosen Office app (and yes, you'll have to install Microsoft's mobile Office suite for this magic trick to work).

As you work, your changes will be automatically saved to Dropbox. When you're through with, tip the Back button, and you'll land back in the Dropbox app.

You can besides edit an existing Office document in your Dropbox account. Just tap to open the Commerce Department, then beg the Edit button at the merchantman of the concealment; over again, you'll automatically switch to the germane Role app to perform your edits.

Note: As of this piece of writing, the Android version of Dropbox will let you redact Office files, but information technology's silent waiting for the power to create new Office files.

Collaboration is pretty tough if you can't convey. Fortunately, Dropbox makes it user-friendly to chat about your synced files with its easy-to-economic consumption commenting features.

Ben Patterson

The Android version of Dropbox lets you peek at a Indian file while you're commenting.

Antimonopoly open a single file and tap the comment eruct to start chatting. Anyone you're sharing the document with can experience the comment wind, and you rear also chat directly with a collaborator by adding their Dropbox handle ("@Observe") in the gossip.

In the top corner of the commenting window, you'll get a line a Notifications push button (the one wrought the likes of a bell). If it's enabled, you'll be notified whenever someone adds a remark; toggle off the notifications button to snooze alerts.

Unluckily, you can't label a particular part or section of a file and add a comment (maybe in a future update?), but the Android interlingual rendition of Dropbox lets you glance at a file while you're commenting; just tap the square push button future to the Notifications picture.

Bonus tip: From a desktop browser, you commode mark comments as "Resolute;" doing then clears out the comment.

4. Protect Dropbox with a passcode

Even if your phone or tablet is already password-covert, you might need to think about adding an extra stratum of protection to your precious Dropbox files.

Ben Patterson

You can set Dropbox to lumber itself stunned or even wipe all its local data afterward too many failed passcode attempts.

The Dropbox app lets you mesh your files with a separate foursome-dactyl passcode, and you can set the passcode put away to sign you out of Dropbox or rub out your Dropbox files from your device afterward 10 failed unlock attempts.

For the Mechanical man version of Dropbox, tap the threesome-line "ground beef" button in the top corner of the screen, tap the Settings ikon (the one that looks like a gear), then tap Configure Passcode. For iOS, you'll need to solicit the Recents tab, then tap the Settings button to get to the Configure Passcode boast.

Next, tap Turn passcode on, then enter a four-fingerbreadth Trap. Once enabled, Dropbox's passcode lock will mechanically sign out iOS users after 10 unsuccessful login attempts. For the Android rendering of Dropbox, there's atomic number 102 sign-out feature; instead, there's an pick to wipe your Dropbox files from your device after 10 failed passcode attempts.

Sustenance in mind that Dropbox's passcode whorl feature article only locks the ongoing handset you're using; if you want to lock away Dropbox on your other devices, you'll accept to recur the process for each of them.

5. Keep goin a file offline

Broadly speaking, the Mobile Dropbox app won't do you some good if your phone or tablet doesn't hold a network connection.

Ben Patterson

Once you make a Dropbox file available offline, you'll be able to open information technology straight if your French telephone doesn't have a mesh connection.

That said, you can masthead specific files for offline use. Doing and so will download the latest version of the file cabinet to your handset, and you'll be able to open it even when your device can't connect to cellular operating theater Wi-Fi information.

Just tap the down-arrow button incoming to a file in your Dropbox file list, then enable the Make Available Offline option. You buttocks likewise undefended a file, tap the three-dot computer menu button in the top recess of the screen, and past tap Make Available Offline.

Android users can view all their offline Dropbox files by tapping the tierce-line hamburger menu and then tapping Offline files. For the iOS version of Dropbox, tap the Offline tab at the bum of the screen.

Don't forget, that offline Dropbox file will consume local storage blank on your device, and that any offline changes you make to your documents might conflict with those of your online collaborators.

Source: https://www.pcworld.com/article/415435/5-handy-mobile-dropbox-features-you-need-to-try.html

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